Live stream a video meeting

Live stream a video meeting

If you use Hangouts Meet and Google Calendar for work or school, you can add view-only live streaming to an event for up to 100,000 people.

Note: Full participants (the BOE participants) can stop and start the stream during the meeting, and record the event. This means that everyone on the dais needs to join this Google Hangout/Meet with their Oceansideschools.org email address.

Guests who join to view-only cannot participate in the meeting or control streaming and recording. (This is refers to the audience members)

Supported viewing browsers

Computer and mobile users can use the latest version of the following browsers to view live stream Meet meetings:

• Chrome Browser
• Microsoft^® Edge^®
• Mozilla^® Firefox^®
• Opera^®
• Apple^® Safari^®

Examples

• Allow people to participate in conferences and events they can’t physically attend.
• Host an organization-wide all-hands video meeting with multiple presenters, where other guests are view-only.

What you need to do:

• Set up a live stream
• Part 1: Create a live stream event
• Part 2: Create an additional event for view-only guests

Set up a live stream

Step 1: Create a live stream event

1. Open Google Calendar  .
2. Click Create and then More options.
3. Add the event details, such as date, time and description.
4. Add the guests that can fully participate in the video meeting.

• All guests added to this event can be seen, heard and present their screen.
• People from other organizations can be added, but only people in your organization can record and control streaming.

5. Select Add conferencing  Hangouts Meet to add the video meeting.
6. Next to Join Hangouts Meet, click the Down arrowAdd live stream.
7. To invite view-only guests, select an option:

• Click Copy  and share the live-stream URL in an email or chat message.
• Continue to Part 2: Create an additional event for view-only guests.

Note: Only guests within your organization can view the live stream.

8. Click Save.
9. During the meeting, select MoreStart streaming. Streaming does not automatically start.

Step 2: Create an additional event for view-only guests

To invite spectators  to the view-only live stream, create a view-only event. The event is added to their Calendar and includes the link for view-only guests.

People invited to this event are not seen or heard in the meeting, and cannot present, record or control streaming.

1. Open Google Calendar and click the live stream event.
2. Single-click the live stream event link you previously created and click Edit .
3. Click More actions Create view-only event.
4. Add guests or rooms for view-only access, and other details such as a description.
5. Click Save.

Remove a live stream from an event

1. Open Google Calendar  .
2. Single-click the live stream event and click Edit .
3. Next to Join Hangouts Meet, click the Down arrowRemove live stream.
4. Click Save.

Note: The meeting link changes when you add or remove live streaming. Be sure to share the updated link with your guests.

Start and stop a live stream

Any participant in the same organization as the meeting organizer can start or stop the live stream.

You can start or stop the live stream if you are in the same organization as the meeting organizer and joined as a full participant. Guests who join to view-only cannot control the live stream.

1. Open Google Calendar and join the video meeting.
2. Select MoreStart streaming.
3. Con rm that you want to start streaming.

When streaming is on, at the top left, you’ll see Live. View-only guests can now watch the meeting using the stream URL.

4. Select MoreStop streaming to stop streaming.
5. Con rm that you want to stop streaming.

Record a live-stream event

Full participants from the same organization as the meeting organizer can record the live stream so people can watch the event after the meeting ends. Live-stream events are not automatically recorded, so you must manually start and stop recording. See  Record a video meeting.

Guests who join to view-only cannot control recording.

Watch a live-stream event

People using the live-stream link cannot interact with the meeting participants or others watching the live stream.

To watch a live-stream event, guests can:

• Click the live-stream link in the Calendar event or an email or I think we can put the link on our website as well.

When you watch a live-stream event, you can:

• Stop and start the live playback.
• Adjust the playback speed and video quality.
• Play the video on a TV.
• Switch to full-screen mode.

Note: To watch the event later, we should direct people to the BOE page on the District Website. Donna can post it. The live-stream can only be viewed while being broadcast live.